Job Description

To work, under the direction of the Manager, International Events & Corporate Communications to attend to the following tasks;

1. To research and analyse of the feasibility of developing potential conference topics into commercially viable events;
2. To communicate by phone and email with key industry figures to determine the validity of proposed topic,  sub-themes, timing and location;
3. To create a comprehensive topic briefing document which among other things will outline:

• • An overview of the topic and its validity as a standalone event;
  • The highlights of  the current issues faced by the industry;
  • To identify potential speakers and resource persons;
  • To identify key issues which will be addressed by the event;
  • To research all possible events covering the proposed topic to analyse potential conflicts in dates or overexposure;
  • To highlight possible sponsors to this event;
  • To plan for a post-conference Internal report, and;
  • To plan for a Rapporteur’s report on the conference that is circulated to attendees.

1. To write the conference programme, invite speakers, liaise with speakers to ensure attendance, organise or assist in the organising of the event, as the case may be and to attend to all matters relating to and/or ancillary to the successful conducting of the event;
2. Marketing sponsorship opportunities for events of the CTO and supervising the work of sales and marketing staff;
3. Liaising with  marketing officers to organise event marketing, promotion, publicity, sales and related campaigns;
4. Liaising with speakers throughout the conference production cycle;
5. Assisting with direct sales for attendance to prospective delegates and for potential sponsors, when required;
6. Assist in any logistics planning, pre-event logistics management, as well as on-site and post-event logistics;
7. Where necessary assist in budgeting, financial and cash management for the events;
8. Ensure the obtention by CTO of Evaluation Reports by attendees to events and to analyse these reactions, reporting to management, and using such info to influence future events;
9. Carrying out post-event analysis for CTO Management’s assessment and reports for CTO publications purposes;
10. Assisting the Manager, International Events and Corporate Communications in arranging conferences and other commercial events of the CTO through managing tasks delegated by the Manager, International Events and Corporate Communications, and;
11. Undertaking such other duties as directed by the Chief Executive Officer

Profile & Qualification

• Minimum of five (5) years in organising and managing international events and conferences and relevant experience of undertaking marketing and corporate communications work;
• Excellent knowledge of developments in the global ICT sector & Telecom Industry;
• Excellent written and oral communications skills;
• Strong editing skills. (writing samples required);
• Experience in working within a multicultural and international environment;
• Ability to use an international network of contacts for commercial purposes;
• Relevant communications and Web experience;
• Demonstrable expertise in budgeting and managing  projects to tight deadlines;
• Expertise in internal and external communication;
• Strong work ethic and attention to quality and detail;
• Ability to solve problems and successfully engage with appropriate technical and internal resources;
• Ability to juggle multiple projects through highly effective organisational skills;
• Ability to make sound decisions quickly and efficiently, and;
• Willingness to handle cash and report promptly and accurately.

QUALIFICATIONS

• As a minimum, Graduate Degree in Marketing and Sales or related ICT/Telecom area with at least five (5) years experience;
• Or five (5) years quantifiably successful conference production experience in commercial environment;
• Salary scale £22454 to £26909 subject to experience & qualifications;
• Bonus if payable – up to 10% per annum, and profit share – OTE £30,000.

Applications should be addressed to:

Attn:

Mr Rakesh Luchman

Senior Manager, Human Resources and Administration

Commonwealth Telecommunications Organisation

66-64 Glenthorne Road Hammersmith, London W6 0LR

E-mail: ldealwis@cto.int

Tel: +4420 20 8600 3800

Fax: +4420 8600 3819

Website: http://www.cto.int