Job Title:              Executive Assistant to Managing Director

Organisation: Zoe Recruitment

Duty Station:  Kampala, Uganda

Salary: 800,000 UGX – 1,000,000 UGX

About US:

Zoe Recruitment is an HR consultancy company that exists to contribute to the transformation of productivity and work ethic, by linking talent to business/organizations, and placing people right. At Zoe we believe this then forms the foundation for sustainable business and on a larger scale, economic growth. Zoe would like to recruit for a valuable client, a confectionery.

Job Summary: The Executive Assistant will provide personalized secretarial and administrative support in a well organized and timely manner. The incumbent will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Key Duties and Responsibilities:   

• Answer and direct phone calls
• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• The incumbent will maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Regularly monitor office supplies and research advantageous deals or suppliers
• Prepare reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

Qualifications, Skills and Experience:  

• The ideal candidate must hold a Bachelor’s degree; additional qualification as personal assistant would be considered an advantage
• The applicant for the Executive Assistant should have experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Broad knowledge and understanding of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• High degree of discretion and confidentiality

How to Apply:

All suitably qualified and interested candidates should E-mail their updated CVs to jobs@zoerecruitmentug.com

Deadline: 10^th March 2017